Sesame
Scaling payroll UX
Product
•
UX/UI
Sesame is an all-in-one HR platform. As the company shifted to target larger enterprise clients, several workflows proved repetitive and inefficient, limiting scalability. As a Product Designer, over 4 months, I led the end-to-end redesign of the payroll module to scale for companies with large employee counts.
This case study focuses on the redesign of the salary supplements input flow, which cut down repetitive manual work and enabled HR professionals and team managers to assign bonuses faster.
Problem
Users regularly needed to add salary items such as bonuses or variable pay. This required each supplement had to be entered one by one for every employee. This manual input could not scale for big teams managing hundreds or thousands of people. It quickly turned into hours of repetitive work, increasing the chance of mistakes and slowing payroll cycles.
Outcome
To solve this, I introduced new bulk input flows for variable pay items. Managers could now add a bonus to multiple employees in one step, while still being able to adjust individual amounts when needed. This cut time on task dramatically and earned strong positive feedback from payroll teams and support staff.
Previous manual input for variable salary add-ons
Bulk input user flow map
Mapping flows revealed hidden gaps
Before designing, I mapped the bonus input workflows. This uncovered a missing feature: some bonuses are based on company performance, meaning everyone receives the same percentage of their salary rather than a fixed amount. Without percentage-based input, managers couldn't efficiently assign these bonuses in bulk across employees with different salaries.
New variable pay tab for salary supplements management
Detailed view of salary supplement
Reducing hundreds of clicks to just a few
The new UX allowed HR managers to select multiple employees, apply a salary supplement in one step, and then make individual edits when needed. I used familiar UI patterns so the flow felt intuitive while greatly reducing repetitive steps.
Employees selected for batch management
Applying a salary supplement value in bulk
Efficient flows that scale
Validation tests estimated up to 70% faster input times. Customer support teams reported positive feedback from users, who found the new flow much more usable at scale.